Only one in six legal teams, according to the ACC’s most recent Global Legal Department Benchmarking Report, use technology to issue and track legal holds.
This is startling.
But also…hmm... not true.
Pretty much every legal department that has to deal with disputes and investigations (which is pretty much every legal department) uses technology to issue and track holds.
It’s just not *appropriate* technology. Not good technology. It’s instead email (sending technology) and spreadsheets (tracking technology). Off-the-shelf technology.
This is a scrappy approach. An admirable approach even. Hacking it is essential in this climate of constricting budgets, frozen headcounts and “do more with less.”
But it’s also, as of today, unnecessary. There’s a better way. Though, now, not a free-er one.
That’s right: we’ve released a free version of Logikcull Hold, with all the automated CYA functions essential for issuing, reminding, tracking and releasing holds. It’s that no-cost peace of mind you’ve been craving.
But back to the ACC report, which states: “The process for acquiring the right technology for one’s department can be overwhelming.”
Okay. Also not true.
Here’s what’s required: working internet, 30 seconds to get started a̶n̶d̶ ̶a̶ ̶b̶u̶d̶g̶e̶t̶.
You don’t even have to talk to sales. You can just get a free account here.
How to Issue and Track Legal Hold Notices
So here’s how it works.
First, burn your spreadsheets and repurpose those email accounts (perhaps, for email).
Second, sign up for a Logikcull account. You can do that here and we’ll do the rest together…
(*waiting 30 seconds*)
Ok. Third, navigate to “My Holds” on the far left navigation.
Next, create a new hold by clicking on the “+New” icon in the upper right corner.
Now create a template, or select one from our template library.
Here’s where you’ll draft the content of the actual notice. Pro tip: Use lots of CAPS, bolding and startling language for maximum impact. (JK. Do what GFS does. They share their tips here: Webinar: 6 Legal Hold Challenges and How to Overcome Them)
Before you move on, set a reminder cadence and automate follow-up for non-acceptors.
From here, you’ll select intended recipients, either copying and pasting from a list or adding email addresses a line at a time.
Send yourself a test copy and make sure everything looks kosher.
Looking good? Then set it and forget it.
So, there. It took me an hour to write up what you could’ve figured out in a minute.
But the time I’ve wasted on this post is going to be made back in spades by you and others who appreciate this powerfully simple and, now, simply free approach to sending and tracking holds.
Issuing a hold shouldn’t be complex. It shouldn’t be manual. It shouldn’t take forever. And, to hit the basics, it doesn't cost anything.
Burn your spreadsheets. Viva la Logikcull.