Cloud computing is far from a new technology, but its cutting-edge transformations and scalable nature are constantly adapting to changing needs. According to Spacelift, 92% of companies use a multi-cloud approach to data storage. The average enterprise uses about 1,295 cloud services.
Corporate legal departments, LSPs, and public record holders will need to undergo the eDiscovery process eventually. This means finding, reviewing, and holding relevant information to be used in litigations or criminal trials.
Doing this manually is challenging, but cloud e-Discovery platforms reduce IT burdens and accelerate legal compliance. This enables legal teams to focus on what matters most. Read on to learn how it works.
Breaking Down Automated Workflows
The eDiscovery workflow has several stages:
- Identification of sources that contain ESI that's relevant to the case
- Preservation of the identified data to stop it from being changed
- Collecting the ESI from sources like emails, digital documents, and multimedia files
- Processing the ESA to make it easy to review (transcribing videos, searching long documents, creating clusters, etc)
- Reviewing the information and finding specific things relevant to the case
- Analyzing the data sets you pull during review
- Producing the ESA for presentation to the other parties involved in legal proceedings (to comply with the requested formats)
Manual eDiscovery can take weeks or months because of this complex multi-step workflow.
Luckily, AI-powered Cloud e-Discovery solutions simplify the workflow from start to finish. End-to-end technology will get the ball rolling by identifying sources and moving through each step automatically. It relies on machine learning to find predefined rules that trigger actions.
When you invest in the right automation software for cloud computing, you can collect data within seconds. No vendors or IT professionals are required! All you need to do is integrate Logikcull's all-in-one platform with apps like:
- Google (such as Gmail and Google Drive)
- Microsoft
- Slack
- Dropbox
- Messenger
This saves both time and money.
Identifying, Preserving, and Collecting With Cloud e-Discovery Automation
Collecting data can be challenging when you do it manually. You will likely need to contend with inconsistent tagging and duplicate data. It can take hours to get rid of these duplicates and re-tag everything for just a decent-to-navigate system.
Automation software automatically indexes all your data. It also flags and eliminates duplicates. Then, it sorts all the information with filters like keywords, email domain, and message recipients.
It also helps to uncover all evidence from multimedia documents. It automates the production of transcripts for audio files and videos so you can assess each document in a uniform format. They become more searchable because the text output is easy to index specifically.
Automating this step of the workflow also means transcribing the text that sits in images. If you have photos of written documents, there's no need to sit there and type them up by hand. Cloud-based legal tech does it for you.
Efficient Data Review for Legal Productivity
Since enterprises face more record requests than ever before, reviewing case-related documents quickly must be a top priority. Luckily, an automated workflow means automation at every step of the eDiscovery process. It doesn't stop after collection.
Once Logickull's integrated technology collects ESPs, the software initiates the document review process. This means processing files in bulk based on their tags and content. Bulk redactions are also possible for irrelevant content, which helps to separate out what's necessary from what's not.
Automated workflows for cloud-native eDiscovery also offer:
- Automatic tagging for easy navigation
- Similar document detection
- Email threading
- Threat detection
- Collaboration options for legal teams
You can also boost legal compliance with bulk tags. "Privilege" and "responsiveness" are only the tip of the filtering iceberg. You can also organize and filter content based on confidentiality status and issue codes.
Analyzing and Producing Datasets
Once you have a well-organized data structure, you can begin your legal analysis of the information that the professionally developed AI has determined relevant. This eliminates the need to go through thousands of irrelevant pages of documents that have nothing to do with your record requests.
AI-driven tools can scan through thousands of digital pages within seconds. They highlight sections relevant to your case based on keywords and phrases within the text. This alerts you to segments that you should pay close attention to.
You can also use GenAI tools to condense and summarize information. Turning a 100-page document into a three-paragraph summary of highlights has never been easier. The newly generated summary will contain all of the most important information in the document, so you know exactly what to look for in your searches.
Analysis and production go hand in hand. At the end of the automated workflow, you'll need to produce eDiscovery data in a manner that complies with the request. This may mean creating visuals like clusters and charts to make interpreting it easier.
You can ask the AI to create consistent formats for any data you need. This ensures that it matches what the requester requires.
Sharing Relevant eDiscovery Data
When you choose the right eDiscovery platform and case resolution tools, AI makes sharing the information you find easier.
Logikcull lets you share data in a single click. You can send the information off privately or create a professional production. Gone are the days of sharing sensitive information in multiple hard-to-navigate apps!
This also enhances security. After all, the entire process takes place within our all-in-one dashboard. It's a closed information loop made to prevent data leaks and retain compliance with industry standards.
Boost Your Legal Compliance and Productivity With Logikcull
Understanding the basics of cloud e-Discovery is only the tip of the iceberg. Implementing the best possible technology for automating workflows is a critical second step toward improving your eDiscovery processes.
Logikcull, a Reveal technology, offers powerful integrations with multiple applications and platforms. It takes data directly from these sources and streamlines the end-to-end discovery process with automation services.
We're committed to meeting the needs of each client with custom plans and affordable pricing. Contact us to request a demo and see how our user-friendly interface can benefit your legal team.
