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COVID-19 Employee Exposure Notification Templates

November 12, 2020  |  4 min read

Legal Hold Covid Notice Template

When an employee may have been exposed to COVID-19 on the worksite, quick and effective notifications can help slow the spread of the infection, enable exposed employees to obtain treatment, and inform the exposed as to potential benefits that may be available to them. The following templates are provided to help businesses notify employees and others of such exposure. These are provided for educational purposes only and should be adjusted to your needs and circumstances.

Two notification templates follow, one designed to the requirements of California’s new notification law and one for general purposes. Both notices are available as templates in Logikcull Hold.


COVID-19 Employee Exposure Notification - Generic

To All Employees:

As our Company continues to monitor the fast-moving developments of COVID-19, it remains our priority to promote the health and safety of our employees and their families. On [DATE], we received confirmation that one of your coworkers has tested positive for the COVID-19 virus. We cannot identify the employee who tested positive because of privacy laws. However, we are gathering information about the names of any employees who may have been in close proximity to this individual. We will be contacting those employees and require that they not report to work and take other precautionary measures.

The individual who tested positive has been isolated and/or quarantined and will remain in isolation and away from work until medically certified to be free of the virus and all symptoms with no risk of contagion. Steps have been taken to restrict access to those areas where the individual worked and to sanitize those areas thoroughly [OTHER SPECIFIC SANITATION STEPS AND SAFETY PRECAUTIONS]. We are currently following guidance from the U.S. Centers for Disease Control (CDC) and the local health department. We also recommend that you follow CDC guidelines to protect yourself and others from the virus, including practicing social distancing. This information can be found on the CDC website at https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/index.html .

We appreciate your understanding and cooperation throughout this process. We will continue to keep you updated regarding any developments. Please be assured that the safety of all employees and individuals entering our facility remains our top concern.

Should you develop any symptoms of a concerning nature, including those identified by the CDC, fever or chills, cough, shortness of breath or difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, or diarrhea, or test positive for COVID-19, please do not come to work. Also, please notify [COMPANY REPRESENTATIVE] at [TELEPHONE/EMAIL ADDRESS].

Thank you.

COVID-19 Employee Exposure Notification - California Specific

To All Employees:

As our Company continues to monitor the fast-moving developments of COVID-19, it remains our priority to promote the health and safety of our employees and their families. On [DATE], we received confirmation that one of your coworkers has tested positive for the COVID-19 virus. We cannot identify the employee who tested positive because of privacy laws. However, we are gathering information about the names of any employees who may have been in close proximity to this individual. We will be contacting those employees and require that they not report to work and take other precautionary measures.

The individual who tested positive has been isolated and/or quarantined and will remain in isolation and away from work until medically certified to be free of the virus and all symptoms with no risk of contagion. Steps have been taken to restrict access to those areas where the individual worked and to sanitize those areas thoroughly [OTHER SPECIFIC SANITATION STEPS AND SAFETY PRECAUTIONS]. We are currently following guidance from the U.S. Centers for Disease Control (CDC) and the local health department. We also recommend that you follow CDC guidelines to protect yourself and others from the virus, including practicing social distancing. This information can be found on the CDC website at https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/index.html.

Employees may be entitled to COVID-19 related benefits in addition to paid time off under Company policies, including [OUTLINE APPLICABLE EMPLOYER SICK/VACATION/PTO OR OTHER LEAVE OR COVID-19 POLICIES]. Below is a summary of COVID-19-related benefits to which employees may be entitled under federal, state, or local laws.

We appreciate your understanding and cooperation throughout this process. We will continue to keep you updated regarding any developments. Please be assured that the safety of all employees and individuals entering our facility remains our top concern.

Should you develop any symptoms of a concerning nature, including those identified by the CDC, fever or chills, cough, shortness of breath or difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, or diarrhea, or test positive for COVID-19, please do not come to work. Also, please notify [COMPANY REPRESENTATIVE] at [TELEPHONE/EMAIL ADDRESS].

Thank you.