eDiscovery can be challenging without the right collaboration apps to pull information from multiple sources. Quality tools connect to your most frequently used applications and place data into a single integrated dashboard. Gathering evidence has never been easier than it is with easily-searchable, user-friendly tools.
Exploding Topics reports that people create nearly 403 million terabytes of data worldwide each day. This can make it challenging for enterprises to organize and navigate evidence during eDiscovery processes.
Read on to learn some practical methods for legal teams to collect evidence from diverse collaboration tools independently while minimizing IT bottlenecks.
What Are Workplace Collaboration Apps?
Workplace collaboration apps help teams work together in both in-person and remote settings. They have capabilities including:
- Digital communication options between individuals and departments
- File and document sharing
- Project management
These tools can serve as eDiscovery SaaS goldmines because they contain so much company information and correspondence. They often contain data that's relevant during eDiscovery processes, including information for legal teams to present in litigation proceedings or court cases.
What Is the Most Popular Workplace Collaboration Tool?
There is no single answer to this question since eDiscovery collection isn't one-size-fits-all. Most companies and law firms use multiple collaboration tools to meet their daily needs and long-term goals. The most popular include:
- Microsoft 365
- Teams
- Google Drive
- Slack
- Dropbox
- Trello
- Mural
- Clio
- Zoom
Because those who receive FOIA requests and subpoena orders usually have data scattered across dozens of applications, legal tech innovations that pull information into a single location are invaluable.
The Basics of Gathering Evidence from Applications
Searching for data and navigating multiple interfaces is nearly impossible for most legal teams. It's difficult to know where to look for a specific eDiscovery-relevant file, and the lack of holistic search features makes many platforms hard to use.
Those who need to manually sift through dozens of apps will struggle with Slack eDiscovery and Teams eDiscovery in equal measure. The same applies to all apps in which they store data.
Legal professionals are likely to lose or overlook information, which is detrimental since SMA Technologies reports that human error can cost businesses $500 million.
Luckily, legal teams can avoid this by implementing applications that integrate all their communication tools!
Connectors link up to multiple applications across your servers and network. They feed into your apps to pull data into a single dashboard. Collaboration data access is easier since you won't need to guess where things are stored and can seamlessly search all files and chats at once.
What Are the Benefits of Less IT Involvement?
Many companies choose to involve IT teams in their eDiscovery data collection strategies.
Unfortunately, IT involvement forces companies to rely on third parties for collecting and managing data. Even in-house IT teams take sensitive eDiscovery information to a department outside of your legal team. This means more opportunities for data spoliation since more people open and manage the files.
Using an IT team for your eDiscovery processes is also less secure. For example, those prioritizing eDiscovery in Microsoft 365 will need to move files from their network and applications to the IT department's 365 suite. There are more vulnerabilities as the data transfers between servers, which can lead to data theft.
Legal teams can improve security and compliance by managing legal holds and eDiscovery review on their own. This is made possible by simple, fast, and affordable platforms online.
How Does Logikcull Work?
Logikcull is an end-to-end platform that takes you through every step of the eDiscovery process. The moment you receive notice of a data request for eDiscovery, you can trigger a legal hold within the app. Sending out a notice to custodians means that they know what data to hold secure, which prevents data spoliation.
After hold notices are issued, Logikcull uses AI-powered tools to pull all your information together. As this happens, the platform will improve your data quality by:
- Eliminating duplicate data
- Flagging potentially outdated information
- Indexing information by source
- Flagging potentially relevant files for review
Then, Logikcull will automatically tag information by:
- People involved in the communications
- Keywords and critical phrases
- Subject (based on both keywords and context)
- The date data was created and sent
- The type of file that contains the information
- The original app that Logikcull pulled data from
Plus, users can redact files and comment on documents easily and efficiently. Review features like document scanning and summaries also cut case times, which is critical since review accounts for most of the eDiscovery process. In short, you'll save both time and money on the most challenging and tedious parts of eDiscovery!
Logikcull also has generative AI capabilities for those who need to:
- Summarize complex documents for quicker review
- Transcribe audio and video files
- Translate files into other languages
This all takes place within a secure closed-loop system. There's no need for IT involvement in your data collection process since legal teams can do everything within their own framework.
Security Within Our Application
When you use Logikcull, you rely on a software that meets the most important data standards in the legal industry. Some of these may include:
- SOC 2 (Type II)
- GDPR
- HIPAA
We work with companies in both the US and EMEA, so our software is specifically designed to meet standards in multiple countries. You can rest assured that your processes meet compliance standards. providing you with peace of mind that there won't be fines or fees.
Streamline Digital Investigation Methods ASAP
Navigating multiple collaboration apps can be challenging during eDiscovery processes. Logikcull is tailor-made to meet your needs by connecting and integrating all these platforms.
Our custom plans have affordable pricing that will shift with your changing needs. The scalable platform is flexible and easy to use, so legal teams don't need to worry about overpaying or losing the features they need to streamline processes.
We're trusted by over 1,500 companies, law firms, and LSPs nationwide. These include widely-known industry leaders like Compass and American Electric Power. To join these enterprises, schedule a demo of our solutions to see what we're all about.
